Application Process
- The West Coast Women’s Show is taking place at TRADEX on October 13, 14 & 15 and at BC Place Stadium on November 17, 18 & 19.
- This agreement will serve as both your application and your contract.
- Applications will be processed on a first come, first served basis. Whenever possible space assignments will be made in keeping with exhibitor preferences. Please select your desired booth choices from the following floor plans: TRADEX and BC Place Stadium.
- A quick-pay invoice will be sent to the email address you provide. Payment can be made with Visa or MasterCard through QuickBooks Online. Payment can also be made by cheque or eTransfer sent to [email protected]
- After you receive your invoice, you can choose to pay the full amount or spread your payments out based on the payment schedule below. Your invoice includes the contracted price for your requested exhibit space.
Your investment includes
- 5 exhibitor staff badges per 10’ x 10’ booth; 3 badges per 5’ x 6’ or 5’ x 10’ booth.
- 15 VIP admission tickets per exhibitor.
- Free Wi-Fi.
- 15% discount on food at BC Place for your staff.
- Access to 25,000 show visitors in a single weekend.
- Show advertising and publicity campaign valued at over $400,000 per show.
- Opportunities including social media contests, speaking on stage, and editorial pitches.
- Inclusion in event promotions, including email blasts and social media posts.
- Pre-show promotional material.
- Show guide to aid in planning for the show.
- Your company listed as an exhibitor on the website.
- On-site material handling.
- Professional show management.
- Opportunities to connect with new customers, generate leads, and build relationships.
- Opportunities to network with other exhibitors and industry professionals.
- Custom landing page to collect leads at the show.
- Training material to maximize your participation at the show.
Show Policies
- Show Management reserves the right to make any changes to the floor plan at its discretion.
- Please note that booth space will not be designated, confirmed, or held for more than 7 days – or a term pre-arranged with Show Management – without a booth deposit or booth payment based on the payment schedule below.
- Exhibitors will be notified when the Exhibitor Manual is online to aid in planning for the show.
- Mandatory marketing fee — $109 for TRADEX and $129 for BC Place Stadium. This fee covers your company being included in the exhibitor list and floor plan on our website until at least 3 months after the show; inclusion in our digital show guide; and inclusion in our printed show guide that is given to visitors at the show entrance. All exhibitors will be sent a login link which will allow you to create your listing.
- Each booth comes with a standard 8’ high back drape and 3’ high side drape. The side drape is not installed on corner booths. All exhibitors are required to provide carpeting or floor covering to completely cover the booth floor space.
- Tables, chairs, carpeting, electrical, plumbing, furnishings, or other utility services are not included with booth space. These can be ordered separately from our official show suppliers when the Exhibitor Manual is online.
- Exhibitors who sample food or beverage products which require handling, cooking and / or preparation or who provide personal services (e.g., nails, electrolysis, laser hair removal, etc.) must meet all Fraser Health Authority and / or Vancouver Coastal Health regulations.
- Exhibitors who sample food or beverage products are required to provide vinyl floor covering to completely cover the booth floor space.
TRADEX Booth Pricing
- 20′ x 30′ — $7,974
- 20′ x 20′ — $5,996
- 10′ x 30′ — $4,497
- 10′ x 20′ — $2,998
- 10′ x 15′ — $2,248.50
- 10′ x 10′ — $1,499
- 10′ x 10′ in Artisans Marketplace — $1,079
- 5′ x 10′ in Artisans Marketplace — $629
- 5′ x 10′ in Marketplace — $829
- 5′ x 6′ in Marketplace — SOLD OUT
BC Place Booth Pricing
- 20′ x 30′ — $9,594
- 20′ x 20′ — $7,196
- 10′ x 30′ — $5,397
- 10′ x 20′ — $3,598
- 10′ x 15′ — $2,698.50
- 10′ x 10′ — $1,799
- 10′ x 10′ in Artisans Marketplace — $1,279
- 5′ x 10′ in Artisans Marketplace — $749
- 5′ x 10′ in Marketplace — $999
TRADEX Payment Schedule
- Due when invoice is created and sent — 50% of invoice total.
- June 15th — 25% of invoice total.
- August 15th — 25% of invoice total.
BC Place Payment Schedule
- Due when invoice is created and sent — 50% of invoice total.
- July 15th — 25% of invoice total.
- September 15th — 25% of invoice total.
Book Both Shows, Get 15% Discount on BC Place Stadium Show
- Exhibitors that book and participate in both the TRADEX and BC Place Stadium shows will receive a 15% discount on their BC Place Stadium invoice.
- The discount will only apply if the exhibit space booked for the TRADEX show is at least the same size as that booked for the BC Place Stadium show.
- The discount will only apply if the payment schedule is met.
- The discount cannot be used in conjunction with any other promotion or sponsorship.